I’m aware that some people don’t keep any type of a calendar. I’m not sure how they’re able to do that without constantly missing appointments or other time-sensitive stuff, but I definitely can’t. I keep a Google Calendar which I’ve maintained for over ten years. In that time, I’ve learned to use it in a couple of simple ways which are genuinely helpful to me.
- Naturally, I enter important appointments and reminders on it.
- Each of these entries can have an email notification set up for a specific time beforehand, or several notifications over a period of days or hours, and I do that often, but judiciously.
- Entries can be set to repeat on a certain day of the week, day of the month, day of the year, and other options. I find this handy for various things; a good example is birthdays. I enter someone’s birthday on the correct day, and then set Google Calendar to show me that entry every year on that date, forever. This literally makes it possible to remember everybody’s birthday! For special people, I set a reminder a week or two ahead of time so that I can send a card or a gift on-time.
- Google Calendar can be set to send me an email first thing in the morning showing anything I have written down for that day. I’ve been getting those forever, and they’re really useful. Presumably those entries are things I truly want to know about today; if they aren’t, it’s a good time to edit them.
In terms of an Awesome-Office-style office, there’s a crucial piece to this, which makes it into a system. No calendar is worth much if I don’t look at it every day, so I use email notifications (sparingly!) This works for me because I already have a system of checking email a few times a day. It closes the gap between the good information I enter into the calendar, and the necessity for that information to be presented to my brain in a timely way.
Of course, for a lot of people these days, texting is the preferred way to receive time-sensitive information. As of this writing, Google Calendar doesn’t offer text notifications, but it’s becoming more and more common.
I just took a trip into Google Calendar Settings to check on something I wrote here, and wow, there are a lot of features I’m not even using. They would all take time to set up in a way that works for me or you personally, but this can be time very well spent. I’ll plan to dig into Google Calendar more in future blog posts.
(The image shown with this post is not of my calendar, in case you were wondering! )